Date: Thursday 26th November 2026
Venue: Green Sefton Discovery Centre, Ainsdale, Southport, PR8 2QB
Arrival: 19:30
Meeting start: 20:00

1. Opening and Welcome

• Welcome from the Chairman.
• Attendance and apologies.
• Confirmation of quorum (minimum nine eligible members).

2. Minutes of Previous AGM

• Review and approval of previous AGM minutes.
• Matters arising.

3. Chairman's Annual Report

• Review of the club's activities and achievements.
• Membership and club development.
• Flying operations at Ainsdale and Leisure Lakes.
• Challenges, achievements and priorities for the coming year.

4. Secretary's Report

• Membership administration and club communications.
• BMFA affiliation and administration.
• Correspondence and general club matters.

5. Treasurer's Report

• Presentation of annual accounts.
• Confirmation of auditor's approval.
• Review of income and expenditure.
• Confirmation of financial position.
• Approval of accounts by members.

6. Flying Operations and Safety

• Flying arrangements at both club sites.
• BMFA and CAA compliance.
• Article 16 authorisation and operating arrangements.
• Site safety, risk assessments and operating procedures.
• Training, competency and member development.
• Safety incidents and improvements.

7. Flying Sites and Club Facilities

• Ainsdale coastal flying site.
• Leisure Lakes flying site and future arrangements.
• Site agreements and long-term security of flying locations.
• Existing ISO container and equipment storage.
• Field maintenance and equipment.
• Potential facilities and amenities improvements.

8. Club Development and Future Plans

• Membership recruitment and retention.
• Training and support for new members.
• Club events, displays and social activities.
• Website, communications and publicity.
• Funding opportunities and future development priorities.

9. Election of Committee

Election or re-election of the following constitutional positions:

• Chairman
• Secretary
• Membership Secretary
• Treasurer
• Public Relations Officer
• Safety Officers
• Welfare Officer
• Webmaster

Confirmation of additional committee responsibilities where required.

10. Membership Subscriptions

• Review of annual membership subscriptions.
• Proposal for subscriptions for the forthcoming membership year.
• Member discussion and formal vote.

11. Review of Club Constitution

• Review of current constitution (SMAC-GOV-CON-001).
• Consideration of any proposed amendments.
• Agreement of any actions required to update the constitution.
• Approval of amendments where formally proposed and eligible for consideration.

12. Proposals and Motions

• Consideration of proposals submitted by members.
• Discussion and voting where required.

13. Any Other Business

• Questions and matters raised by members.

14. Date of Next AGM

• Confirmation of the proposed date for the next Annual General Meeting.

15. Closing Remarks

• Chairman's closing remarks.
• Formal close of meeting.